Solo Competitions Registration Best Practices

Note: This model assumes that the number of competitors is likely to exceed the number of planned available competition time slots.

Planning:

• Slots:

  • Available competition time slots.

  • Slot duration (e.g. 10 min per slot) - consider:

    • final tuning (only for piping competitions - link)

    • actual playing time

    • MC announcements

    • competition room in/out time

    • adjudication annotation/comment time

  • Number of slots - consider:

    • competition overall start-to-finish time

    • adjudicator category final inter-consulting and placing (if applicable)

    • aggregation of final results (if placings are calculated)

    • prepare MC prize list

    • breaks between categories

• Categories:

  • See Competitions Catalogue

  • Publish the minimum number of competitors per category, below which a category would be canceled.

• Levels:

  • See Levels

  • The breakdown into levels is optional (Event Organiser’s decision)

  • Consider number of prizes vs. number of competitors within each level and category

  • The breakdown into levels is within each League

• Leagues:

  • see Leagues

  • The breakdown into Leagues is optional (Event Organiser’s decision)

Post-planning Process:

1. Open Receive Requests:

   • Competitor Full Name (as registered within SPBASA)

   • Competitor Birth Year (only if using Leagues)

   • Competitor Level (only if using Levels)

     • if using self-governed levels, this is in fact Competitor Requested Level

     • N/A if using governed levels (levels to be provided separately)

   • Requested Category(ies)

2. Preliminary Category/Slot Allocation (first-come-first-served)

3. Requests exceeding preliminary slots in a category are wait-listed

4. Adjust number of slots per category as needed

   • cancel categories that did not reach the minimums

   • move wait-listed requests to slots as possible:

   • Maximise slot utilisation

   • Maximise number of unique competitors

5. Close Receive Requests

6. Registration Fee Payments

7. Close Registration process:

   • publish list of competitors for each category

   • if available and possible, also publish competition times

8. Pre-fill & print adjudication sheets (competitor name, level, league, category).